Small company shared address book
There is a big need in smaller companies to share contacts. Whether its about sharing in-house or external contacts, sending multiple numbers to your colleagues can be a pain. Having a nicely organized address book on your public shared folder can be a good start. Especially if you go to the trouble of having a separate original in .XLS, and output version in .PDF that you periodically update. This is good business practice, as you will save yourself a lot of time every time a new employee is hired and you have to quickly explain who is who, what their email address is, what their function is etc.
However having your mobile contacts organized, and providing a way to easily “propagate” contacts to your employees is where small companies struggle. Our solution is to create a simple Google account (a free Gmail, or a company Google account if you use the Google suite).
You can use this “address book” account as an additional one on your Android phones (this can work for iPhone’s as well), and use the settings to sync only contacts. Have a dedicated employee to update the address book (via. contacts.google.com), or explain to your users how to add or modify the “address book” contacts. Google has a lot of options available for each contact, so as long as you decide on a good structure and the people making entries keep to the standard – your address book will be in perfect shape.